NATIONAL HOMEWORKSHOP GUILD

347 Fourth Avenue, New York, N.Y.

BULLETIN NO. 16

HOW TO ORGANIZE A HOME WORKSHOP CLUB

More than 180 home workshop clubs have been organized throughout the country by following the suggestions given in this bulletin. You may be sure, therefore, that they have been thoroughly tried out and have proved successful. What others have done, you can do.

Once organized, a home workshop club is easier to keep together than most clubs for the simple reason that there are so many interesting things for the members to do. When men who like to make things get together, especially if they meet in a shop of some kind, you don't need to worry that any one will have a dull time. There are countless projects to discuss, examples of work to examine, information to be gained, new plans and litera­ture to look over, new materials to experiment with, new articles to construct. The field is limitless, and a group of men--and women also often enjoy membership in a home workshop club--can get a lot more out of an evening spent together than from hours of working and studying alone in their own shops.

Of course, the success of any club in the long run is based on the enthusiasm and ability of its officers. You must be careful that the officers selected for your club are energetic and enthusiastic, although they do not necessarily have to know very much about craftwork.

ELIGIBILITY--Any man who is interested in any branch of craftwork, regardless of whether he has a home workshop or not, is a prospective member. If he likes to make things and wishes to develop his skill and knowledge, that is sufficient.

OBTAINING NAMES OF PROSPECTIVE MEMBERS--First write down all the names of your friends and neighbors who might be likely to join the club. Talk to as many of them as you can reach, and ask them to give you as many names as they can think of. Visit several of your local dealers--hardware, lumber, and paint--and, after explaining what you plan to do, ask them to give you the names of those customers they believe have home workshops and are doing any type of craftwork. Also, If possible, talk to the manual training teachers in your locality, or find out from the principal of your local school which of his teachers make a specialty of craftwork. Also visit your local newspaper or newspapers and ask the editor if he can suggest any names of men who might like to join the club.

WHERE TO HOLD MEETINGS--A small club can meet in the homes of the members, taking them in alphabetical order. This arrangement has one advantage--that the members can see each other's shop equipment and gather ideas for their own shops. It is not difficult, however, to arrange for a regular meeting place at no expense. Usually a meeting room can be obtained in a school, a church hall, an industrial plant, a hardware store, or a club. Find out where the local American Legion Post, the Garden Club, and similar organizations hold their meetings.

CALLING THE FIRST MEETING--When you feel that you have sufficient names, call an organization meeting. Mail notices in good time to the prospective members, put up a few posters, if possible, and ask your local newspaper to run a short announcement of your plans. The editor will be glad to do this if you make it clear that the club is not an advertising scheme and has no commercial or money-making aspect. He may also run an editorial on the value of hobbies, and in the course of the editorial call attention to the club your propose to organize. You will find that all those you approach will be more than willing to aid you in any way they can.

HOW TO CONDUCT THE FIRST MEETING--Do not be disappointed if you do not have a large turn-out for your first meeting. A few thoroughly enthusiastic men can do more in the beginning than a large group; in fact, it is much easier to organize a small group than a large one. Explain fully the idea of the club and the advantages of having such a club. It will be best if you present the plan in your own words, but if you find that somewhat difficult to do, refer to the articles in Popular Science Monthly describing the activities of the many successful clubs already organized all over the country.

Next, ask that a temporary chairman be elected. You will probably be made the chairman, unless you wish someone else to assume that position and suggest his name to the meeting. Your temporary chairman should at once open nominations for temporary officers to fill the offices of vice-chairman, secretary, and treasurer. When these are elected, he should appoint a committee of, say, three members to draw up the constitution and by-laws. A suggested form is given at the end of this bulletin. Do not allow the election of officers and the ap­pointment of this committee, and the appointment of a member or a committee to handle the publicity, to be laid over until a later meeting. The time to get the club started is at your first meeting--before the enthusiasm drops. When the officers have been elected, you may have a motion presented to make the temporary officers the regular officers for the first year. This, however, may be left to the second meeting. It should not be left later than that.

CHOOSING A NAME--If you live in a small town, obviously the club can very well be called the Homeworkshop Club. If, however, there is any likelihood that other clubs will be started in your city, It would be better to choose a more specific name, such as, the Lakeside Homeworkshop Club (if the section happens to be called the Lakeside district), or the Downtown Homeworkshop Club. Avoid anything facetious or "bright" in naming your club, and include the words "Homeworkshop Club".

DUES--The amount of dues must be kept as low as possible for the service rendered.. If a place to meet can be obtained at no cost, then the main expense will be for postage for notifying members of meetings.

SECOND MEETING--The permanent officers should be elected if this was not done at the first meeting. The constitution and by-laws, as drafted by the committee named at the first meeting, should then be read and discussed point by point. Committees to be ap­pointed at this time if the club is a large one, or as need for them arises, are member-ship, entertainment, exhibits, purchasing, library, and auditing.

PUBLICITY--The growth of the club and its prestige in the community will depend, to a considerable degree, upon the amount and kind of publicity it obtains, so the publicity representative or the publicity committee has one of the most important jobs, and the officers should spare no effort to see that the publicity work is done promptly and efficiently. Popular Science Monthly, as the official magazine of the Guild, will publish an announcement of the organization of your club and, later on, such reports and photo-graphs as may be of general interest. Convenient club news report blanks for this purpose are available, so send a large stamped envelope for a supply. All reports should be typewritten if possible; otherwise please be sure to write or print all proper names in such a way that they cannot be misunderstood. Make similar but more complete reports t3 your local newspaper or newspapers.

Remember that editors are particularly anxious, especially on the smaller newspapers, to publish names and addresses. The smaller news-papers will not only be willing to run a brief announcement in advance of each meeting, but will publish a report of it, mentioning what the feature of the program was and giving the names of any new members. It will be necessary, however, for you to provide this in-formation in correct written form at the conclusion of the meeting, or not later than the first thing the next morning. Notice how your newspaper, or newspapers, print the announce­ment of other club meetings, and follow the same general style. Be sure to give full names in every case and make no mistakes in spelling them. If for any reason your announce­ments are not published, go to the editor and ask him why. It may be that he does not realize what you are trying to do, or that the announcements do not reach him promptly enough, or that they are not prepared in usable form.

WHAT TO AVOID--One of the greatest handicaps to the success of a club is to allow it to become in any way commercialized, either in its club activities or among its members. While some of your best members may be salesmen of home workshop equipment and while others may be constructing things for profit in their shops, it is important that there be no soliciting at meetings. Even when a manufacturer's agent is making a demonstration, it is essential to keep out all reference to the price element. No tinge of commercialism should be permitted in any of the club's activities.

SUGGESTED FORM OF CONSTITUTION AND BY-LAWS--The committee appointed for the purpose should prepare a rough draft and after the various articles have been approved by the club, a neat typewritten copy should be made in duplicate or triplicate. Place each article number and title on a separate line; the form used below was adopted merely to save space.

CONSTITUTION OF THE HOMEWORKSHOP CLUB

ARTICLE I--Name. The name of this club shall be the ? Homeworkshop Club.

ARTICLE II--Object. The object of the organization shall be the uniting of its members to promote mutual interest in various home workshop activities; to exchange ideas; to increase the knowledge of its members in craftwork by demonstrations and instruction; to maintain a reference library of books, magazines, plans and catalogues relating to the home workshop; to hold exhibitions; to become affiliated with, and participate in, the work of the National Homeworkshop Guild; and in general to encourage the hobby of making things. None of the operations of this club shall be carried on for profit to the club, and all activities shall be strictly noncommercial.

ARTICLE III--Membership. Qualifications for membership shall be the possession of a home workshop, or a willingness to participate in the work of the club, and residence within the County of , State of Candidates shall be elected as provided in the by-laws. Dues shall be paid by members as provided in the bylaws.

ARTICLE IV--Officers. The officers of the club shall be a president, a vice president, a secretary, a treasurer, and a librarian, to be elected annually. The office of secretary and treasurer may be held by one person.

ARTICLE V--Board of Governors. The affairs of the club shall be managed by a board of governors, seven in number, consisting of the officers of the club and three active members. The board of governors shall be elected by the club by ballot for the term of one year, at the annual meeting each year. Five members of the board of governors shall constitute a quorum. All officers and governors shall be elected for the period of one year or until their successors are elected.

ARTICLE VI--Vacancies. Vacancies in the board of governors or in any office of the club caused by death or resignation or for any other cause shall be filled by appointment for the unexpired term by the board of governors.

ARTICLE VII--Meetings. Meetings shall be held at such times and places as shall be determined by a vote of the majority of the board of governors. The president may call a special meeting at any time. The annual meeting of the members for all purposes, including the election of governors and officers, shall be held on the in ?

ARTICLE VIII-Quorum. ? members, exclusive of officers, shall constitute a quorum at all meetings of the club.

ARTICLE IX--Amendment of Constitution. This constitution may be amended at any regular meeting by a two thirds vote of the active members present and constituting a quorum, providing the proposed amendment has been sent to each member at least three weeks previous to the date of the meeting at which it is to be voted upon.

BY-LAWS

ARTICLE I--Election of Candidates. Every candidate for admission into the club shall be elected by the board of governors and must be proposed by one active member and seconded by an active member. Each candidate shall be elected by the board of governors unless there shall be two or more adverse votes in that body. In case any candidate shall fail to receive the vote requisite to admission, the-candidate shall not again be proposed until after the expiration of eight weeks from the time of such failure.

ARTICLE II--Dues. The annual dues for active members shall be ? Newly elected members shall make payment within thirty days of election or be dropped from the rolls.

ARTICLE III--Order of Business. The order of business at all meetings of the club shall be as follows:


1. Calling of the roll.
2. Reading of minutes of previous meeting.
3. Reports of treasurer, secretary, and librarian.
4. Motions and resolutions.
5. Election of candidates.
6. Unfinished business.
7. General business.
8. General topics.

Robert's Rules of Order (or whatever manual is preferred) shall govern the parliamentary procedure of the club in all respects except when inconsistent with specific by-laws of the club.

ARTICLE IV--Committees. All committee chairmen shall be appointed by the president or by the board of governors if requested so to do by the president. Such committees shall be formed as from time to time shall be deemed necessary to carry on the work of the club efficiently.

ARTICLE V--Library. The library shall be in charge of the librarian, and all members shall have access thereto.

ARTICLE VI--Amendment of By-Laws. The by-laws may be amended (1) at any meeting of the club by a two-thirds vote of the active members present and constituting a quorum; or (2) at any time by the board of governors, subject to ratification by a two-thirds vote of the active members present at a regular meeting and constituting a quorum. All proposed amendments shall be sent to each member at least three weeks previous to the date of the meeting at which the proposed amendment is to be voted upon.